Reachout Communication Package

This package provides ReachOut campaign managers with communication material that can be used to promote their campaign, recruit beta-testers and motivate them to follow the entire process until the feedback questionnaire. 

Announcement email

Subject: [<Project_Name] beta testing campaign launched 

Dear <Full_Name>,

We are glad to announce the launch of<Project_Name> <Project_Software> beta testing campaign.

Take this unique opportunity to evaluate <Project Software> for free. You can be among the first to discover one of the most advanced <Project_Technologies> offered by a EU-funded research and innovation consortium. 

Experiment the latest release of <Project_Name>/<Project Software> and tell us how it can <optimize your working environment, enhance the user experience, help you innovate faster, offer a competitive advantage>. (select relevant benefits from a list)
As a recognition for your efforts and useful feedback, you might receive a customized gift and be added as a <Project_Name> contributor.

This offer is limited to beta testers interacting with the project team, by <BetaTesting_EndDate>. You will be contacted individually for contributions opportunities and to receive your customized early user gift.  

For an overview of <Project_Name> approach and technologies, please <watch this short video primer OR read this white paper>, then follow three simple steps:.

1. Click here to get started for free: download and try <Project_Software> Now!
2. You will find first help in the <Project_getting_started_guide>.
3. Then, fill in the <Project_Feedback_Questionnaire>

Thank you for your cooperation. We hope you'll have a great testing experience with <Project_Software> .

The <Project_Name> designers are ready to support your testing efforts. Should you meet an issue, just send the error message and/or a screenshot to <Project_Support_Contact>. We will contact you soon.

Looking forward to interact with you.

The <Project_Name> team

Announcement Tweets

  • We are looking for new beta testers for @Project_Name @Project_Software. Try it for free and don't hesitate to interact with the designers. Your feedback is important and valuable. Join the @ReachOut_H2020 BetaCenter services: <short_URL>
  • New @ReachOut_project beta testing campaign launched with #H2020 @Project_Name about #technology_key_hashtag. Join the first users now: <short_URL>

Campaign Webpage

<Project_Software> Beta Testing Campaign

<Project_Name> <Project_Software> offers <Project_Main_Benefits>. Short pitch here in two-three sentences. For more information, please view the video primer and/or read the <Project_Name> white paper.

Join the beta testing campaign now!

Trying the (open source) <Project_Software> is a free initiative that will improve your productivity in your environment (or other main benefit). Experiment the latest release available now:

  • Don't be shy, join the beta testing campaign to interact with <Project_Name> developers: EMail Field + Join Button
  • Download and try <Project_Software>. You will find first help in the <Project_getting_started_guide>.
  • Fill in the <Project_Feedback_Questionnaire>

Where are the beta-tester benefits?

You'll have nothing to lose and everything to win, including <Project_main_benefit>!
Moreover, you'll be among the first to discover the most advanced software for your environment.
As a recognition for your efforts and useful feedback, you might receive a customized gift and be added as a <Project_Name> contributor. This offer is limited to the beta testers interacting with the <Project_Name> team, by <BetaTesting_EndDate>. You will be contacted individually for a customized gift and for contribution opportunities. So, please provide a valid contact email.

Support contact

This campaign will evolve with up-to-date software releases to discover. Come back regularly!
You can find more relative software or plug-ins on <github_plug-ins>
Feel free to contact the support team and to contribute <Project_support_contact>.

Announcement Tweets

  • Optimize your working environment: Join the @Project_Name new #software #betatesting campaign by @ReachOut_H2020: Try <Project_Software> now! <short_URL>
  • Enhance user experience: Join the @Project_Name new #software #betatesting campaign by @ReachOut_H2020: Try <Project_Software> now! <short_URL>
  • Innovate faster: Join the @Project_Name new #software #betatesting campaign by @ReachOut_H2020: Try <Project_Software> now! <short_URL>
  • Win a competitive advantage: Join the @Project_Name new #software #betatesting campaign by @ReachOut_H2020: Try <Project_Software> now! <short_URL>

Welcome email

Both messages should be automatic answers to new project/beta-tester registration:

  • Welcome <Project_Name> campaign manager,
    • We are glad to support your software beta testing campaign. We'll provide you useful links, communication templates, advices and scorecards. We are looking forward to interact with you soon. Please, find your initial campaign webpage on the ReachOut BetaCenter: <short_URL>
  • Welcome <Beta_Tester_FullName>,
    • Thank you for registering the <Project_Name> beta testing campaign supported by the ReachOut project. Should you need help, please contact <Project_Support_Contact> directly. We wish you a great user experience. 

Welcome Tweets

  • Welcome @beta-user in @project_software beta testing campaign. Do not hesitate to contact us. The @project_name team will be glad to support your software testing efforts and to interact with you at your convenience. <short_URL>

Wrap-up email

The @Project_Name beta testing campaign will end soon. Check out your @ReachOut_h2020 campaign dashboard and export the latest metrics to illustrate your dissemination and exploitation efforts.

Campaign Flyer

Participate in <Project_Name> Beta Testing Campaign

Description of <Project_Name> and <Project_Software> with main benefits.

Why participate in the Beta Testing Campaign?

  • Be among the first to discover the most advanced <software_technologies>
  • Your valuable feedback will help us refine the next release
  • Drive improvement in your own environment like never before
  • Receive a customized gift 

Download and try out <Project_Software> now and don't forget to sign up to the <Project_Name> beta testing campaign!

<URL> + <QR-Code?>

EU Flag + EU funding

(STAMP Flyer Example: https://www.stamp-project.eu/view/main/STAMP_Beta_Test_Flyer)

Thank you email

Subject: [<Project_Name>] Thank you for your evaluation of <Project_Software> 

Dear Beta tester,

Thank you for your involvment in <Project_Name> and for your feedback. We hope you had a great testing experience with <Project_Software>.

Now, you can  also try the latest <Project_Plug-in> or related software. Download it and read the online documentation: <Project_URL>
If you meet an issue, just send the error message or a screenshot and the <Project_Support> team will support your efforts.

Please follow <Project_Name> social networks:

<Project_Name> on twitter: http://www.twitter.com/<Project_Name>
<Project_Name> on LinkedIn: http://www.linkedin.com/<Project_Name> 

Signature

Thank you email, feedback missing

Subject: [<Project_Name>] Thank you for your evaluation of <Project_Software>. Please, send your feedback now!

Dear Beta tester,

Thank you for your involvment in <Project_Name>. We hope you had a great testing experience with <Project_Software>.

However, we did not receive your feedback yet.
Please, fill this form online: <URL>

If you meet an issue, just send the error message or a screenshot and the <Project_Support> team will help you.

All the <Project_Name> designers are ready to interact with you, to better understand your practices and environment, and to support your efforts.
Looking forward to read you soon.

Please follow <Project_Name> social networks:

<Project_Name> on twitter: http://www.twitter.com/<Project_Name>
<Project_Name> on LinkedIn: http://www.linkedin.com/<Project_Name> 

Signature

Workshop Registration

Dear XXX,

I am pleased to personally invite you to a workshop about <Project_Name> where the designers will present their latest software, likely to offer new fruitful collaborations between research and industry.

This workshop will take place at <place>, on <January 30th from 1:30PM to 6:00PM>, with networking breaks.

Take this opportunity to bring your laptop and test your own Java/Maven test suite.
You will be able to interact with the designers of the  project on best practices.

The workshop is free but online registration is mandatory - an identity card could be requested at the reception desk.
Free registration to the Workshop:

To register to a ReachOut / H2020 Project workshop, please use a button link in the public web page such as (URL to eventbrite or equivalent service):
Full Agenda and Free Registration

Looking forward to seeing you again.

Signature

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